INDIAN SOCIETY OF SEED SPICES
(Registered under the Societies Registration Act of XXI of 1860)
RULES & REGULATIONS
A. CONSTITUTION
1. NAME
The name of the Society shall be
2. OBJECTIVES
The objectives of the Society shall be to promote research and education in Seed Spices, allied fields and applications thereof to Agriculture, Animal Husbandry, Agricultural Economics, Information and Communication Technology and related subjects, by:
· To promote over all development of Seed Spices.
· To strengthen linkages with different organizations for sustainable development of agriculture/seed spices.
· To undertake activities like, organizing seminars, symposia/conferences/group meetings and study tours etc.
· To publish journals, reports, treatises, extension literatures etc. for promotion of science and dissemination of useful knowledge in the field of seed spices.
· To receive grants, gifts, donations to purchase properties, to invest funds of the society in such securities as may be decided time to time.
· To felicitate the distinguished workers in the field of seed spices.
· To undertake trainings and consultancy services in the field of seed spices.
3. CONSTITUTION
The General Body of the Society will consist of:
i. Patrons
ii. Members
(a) Honorary Members
(b) Life Members
(c) Ordinary Members
(d) Sessional Membership
(e) Student Members, and
(f) Institutional Members
iii. Fellows
Patron:
Any eminent person making either financial or significant contribution to the Society may be nominated as patron, subject to the approval of the Executive Council named hereafter.
Member:
Ordinary/Life Membership: Candidates for life membership or ordinary membership shall be nominated by any two members (life or ordinary) of the Society and be admitted to membership on paying the prescribed fee and their names being approved by the Executive Council. If one wants to attend the Conferences/ Workshop organized by the Society, one has to become a Sessional Member.
Institutional Membership:
Institutions wishing to become Permanent/Annual members, should apply to the Secretary along with the requisite membership fee. The enrollment would be done after the approval of the Executive Council.
Honorary Membership:
Eminent persons interested in the objectives of the Society may be considered for Honorary membership of the Society by the Executive Council.
Student Membership:
Student membership will be open only to bona fide students enrolled at recognized institutions and possessing at least a bachelor degree of a recognized university.
Fellow
Members of the Society who have been a member of the Society continuously for at least ten years, have contributed significantly in the area of Seed Spices and Spices over a period of time and have taken keen interest in the activities of the Society shall become eligible to be a Fellow of the Society. Fellows will be selected by prescribed procedure given in Section 2 of the bye-laws of the Society.
4. SUBSCRIPTION
The subscription rates for various categories of membership are contained in the bye-laws of the Society.
5. PRIVILEGES OF MEMBERS
5.1 Ordinary members will have the right to vote at all general body meetings of the Society and will also have the right to propose candidates for admission to the Society. They will be entitled to receive the Journal of the Society, provided that their subscription is not in arrears.
5.2 Life members will have the rights and privileges of ordinary members during their life time.
5.3 Patrons shall have all the rights and privileges of ordinary members during their life time.
5.4 Honorary members shall enjoy all the privileges of ordinary members during their life time without having to pay the subscription.
5.5 Member institutions shall be entitled to send one or more representative to the conferences and meetings. However, only one representative authorized by the Institution shall exercise the privilege of an ordinary member of the Society.
5.6 A student member shall be entitled to receive the Journal of the Society. He/She will neither enjoy voting right nor can propose candidate for admission to the Society. Such a member will not hold any office of the Society.
5.7 A sessional member shall not be entitled to receive the Journal of the Society. He/She will neither enjoy voting right nor can propose candidate for admission to the Society. Such a member will not hold any office of the Society.
5.8 Fellows shall have all the rights and privileges as they had before their election as Fellows.
6. EXECUTIVE COUNCIL
6.1 There shall be an Executive Council henceforth called ‘Council’ which shall carry out the affairs of the Society. It will consist of President, an Executive President, a Sessional President, not more than six Vice Presidents, a Secretary, not more than three Joint Secretaries, a Treasurer and twelve members.
6.2 It may also have ex-officio members.
6.3 The Executive Council may also nominate not more than two Patrons to attend the Executive Council Meeting.
6.4 The Secretary, the Joint Secretaries and the Treasurer shall be elected from the place where the headquarters of the Society is located.
6.5 The members of the Council shall be elected every year by the General Body.
6.6 All the members of the Council including the Office Bearers are expected to take keen interest in the activities of the Society.
6.7 Election of Office Bearers: The detailed procedure is given in section 2 of the bye-laws of the Society.
7. FINANCIAL YEAR AND AUDIT
7.1 The financial year of the Society shall begin on the first of April, each year.
7.2 The accounts of the Society shall be audited annually by a professional auditor appointed by the General Body.
7.3 The audited accounts of the Society will have to be approved by the General Body.
8. MEETINGS OF THE SOCIETY
8.1 General Body Meeting: The Annual General Meeting of the Society shall be held at the time and place to be fixed by the Council.
8.2 The meetings of the Council shall be held periodically at the discretion of the President, Executive President or at the request of one-third of the members of the Council.
8.3 Ten members shall form a quorum for Executive Council meeting.
8.4 Extra ordinary meetings of the General Body can be convened for specific purposes by President, Executive President or at the requisition of at least one-fourth of the members of the Society.
9. COMMITTEES
9.1 There shall be a Research Direction Committee consisting of four or more members appointed by the Council to formulate and guide research activities. The Committees may co-opt any other person(s) depending upon the research programme.
9.2 The Council may constitute Ad-hoc committees and Action Groups for periodical review and advice on matters/action to be taken by the Society
9.3 The meetings of Committees/Action Groups can be convened by the Chairman of the Committee or on the request of the Secretary.
10. SOCIETY’S JOURNAL
10.1 The Society shall publish a Journal to serve as a media for disseminating research findings on seed spices and allied fields.
10.2 It will have an Editorial Board consisting of a Chair Editor, two Co-ordinating Editors and Associate Editors specialized in different fields of Seed Spices and allied fields.
10.3 The Editorial Board will be appointed by the Council.
10.4 Associate Editors need not be a member of the Society.